Household Moves to a New County Within the State 430-05-67-30

(Revised 04/01/08 ML3136)

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When the worker has information indicating a household has moved to a new county and verification has not been provided, the worker from the county the household is moving from must send Notice F419 – Request for Verification requesting any verification needed, including residency and new shelter costs. The household has 10 days from the mailing date of the F419 to provide the verification.  Verification of residency is not required until six month report or recertification, whichever occurs first.

 

If the household fails to provide verification of new shelter and utility costs, the previously reported and verified expenses continue to be used until the six month report or recertification, whichever occurs first, as removing the expenses would result in a decrease in benefits.

  

If the household provides the verifications and it results in an increase in benefits, benefits are authorized using the verified information.

 

If the household provides the verifications at a later date and the change results in an increase in benefits, benefits are increased the month after receipt of the verification.

 

If the household provides the verifications within the 10 days or provides the verification at a later date and it results in a decrease in benefits, the change is not acted on until the six month report or recertification, whichever occurs first.

  

Example:

Household reports a move during the certification period and provides verification of residency and shelter costs.  No change is made as the change in shelter costs result in a decrease in benefits and does not meet the criteria to decrease benefits.  

 

The worker must set an alert to act on the change in shelter costs at six-month report, as this is a mandatory reportable change at six-month report and transfer the case to the new county.

 

Prior to transferring the case the worker must complete the following in order.  However, the sending and receiving county must take into consideration what is in the best interest of the household.

1. Change the address.
2. Send the F419 requesting any verification needed, including residency and new shelter costs allowing the household 10 days to provide the verification.
3. Authorize benefits.
4. Work any IEVS for combination cases when verification has been received or case alerts.
5. Complete any outstanding claims.
6. Ensure that any cash payments on claims received by the worker are submitted to Finance.
7. Review the file to ensure the mandatory verifications are included.
8. Update narrative.
9. Send notice F817 – Notice to Client Case File Transfer.
10. Transfer the case in the TECS system using the CARC screen.
11. Complete SFN 700 – Case Transfer Log.

 

Example:

Worker received mail returned with a new forwarding address outside of their county on February 25.  The worker sends the F419 requesting residency and new shelter costs on February 26 allowing the household 10 days to provide the information.  March benefits remain authorized through.  On March 5 the household provides the requested verifications.  The new shelter costs are allowed when processing April benefits as they result in an increase from March.  March benefits are not increased as a supplement cannot be issued for a change in shelter costs.